Founder Office · Meeting Recap Coordinator
Your meetings get a chief of staff.
Drop your meeting transcript or recording; we'll handle the rest. The verified recap, every decision with an owner and a date, and the commitments that slip - meeting after meeting.
Live bot-join is temporarily paused while we finalize per-participant consent capture for two-party-consent jurisdictions. Drop a Zoom / Teams / Meet transcript and the chief of staff still ships the verified recap, decision log, and follow-ups. Live bot-join returns soon.
From the transcript to the follow-up
Upload transcript
Drop a Zoom, Teams, or Meet transcript or recording.
Verified
A second AI re-reads the recap.
Logged
Decisions, owners, dates → memory.
Followed up
Slipped commitments come back to you.
Recurring meeting? The next one starts already knowing what's still open.
The contract
What it runs on its own, what it checks with you, what it won't touch.
Runs on its own
- Writes the recap, then a second, independent AI re-reads the transcript for anything it got wrong
- Logs every decision with its owner and due date
- Carries action items forward across a recurring meeting series
- Flags commitments that slip past their date — back to you
- Keeps hiring, pay, and contract talk out of the shared recap
Checks with you first
- Who the recap goes to — it reaches you first; you send it to everyone, to specific people, or keep it internal. External guests are never auto-included
- Any recap the independent check flagged — it waits in your queue with the issue shown
- Action items where the owner or date was implied, not said outright
Won't do
- Summarize a hiring, firing, pay, or contract discussion into the recap
- Turn “Friday EOD” into a specific calendar date — it copies the phrase, flags it for you
- Give a legal interpretation of what was discussed
- Send a flagged recap on its own
What you get
A real example — the recap, and the follow-up it keeps after.
From coordinator@acme.ataski.com
VerifiedTo you · meeting owner
Recap — Product Weekly, May 22
Summary
The team locked the pilot launch for the week of May 26 and split the remaining deck and pricing-page work. Trial length is the one open question.
Decisions
- Launch the pilot the week of May 26.
- The pricing page ships before launch, not after.
Action items
- Sam — revised launch deck due Fri May 24
- Maya — confirm the pricing-page owner due Wed May 22
- Raj — draft the trial-length options No date — review
Open question
Trial length — 14 or 30 days? Left with Priya.
Re-read against the transcript by an independent AI. One issue caught before this sent — a task first landed on Dana; the transcript showed Marcus volunteered.
It lands with you, the meeting owner — not the attendee list. Sharing it further is your call; external guests on the call are never sent it automatically.
Open commitments, across your meetings
/app/meetings- Overdue Dana — send the Q3 forecast numbers Finance sync, May 12 · 4 days overdue
- Open Sam — revised launch deck Product Weekly, May 22 · due May 24
- Open Raj — trial-length options Product Weekly, May 22 · due May 26
- Done Maya — confirm the pricing-page owner Product Weekly, May 22 · done May 22
- Done Priya — book the design review Eng 1:1, May 14 · done May 15
A notetaker forgets after the call. Before each recurring meeting, the still-open items come back to you — the next sync starts from what's actually unfinished.
How an item becomes “Done”: you mark it in /app/meetings — or a later meeting in the same series says the task is finished, and the recap check confirms that against the transcript before it closes. Until then it stays open: overdue items are nudged to their owner and kept in view across every meeting. It closes on an explicit statement or your mark — it does not independently verify the work itself.
Pricing
Free for your first three meetings a month.
The same two-AI check runs on every tier — including Free. Annual prepay saves 20%.
What it replaces
Doing this in-house means a full salary, benefits, and months of ramp — for one function. Ataski ships the output from day one at a flat, predictable monthly price.
Enterprise-grade quality for a fraction of a hire. Scale up or pause anytime — you only pay for the months you use.
Free
$0 / month
3 meetings/mo · 1 seat
Free for 3 meetings
- 3 meetings a month, English only
- Verified recap + decision log
- Audit log, data private to your workspace
Team
$249 / month
75 meetings/mo · 5 seats pooled
≈ $3.32 per meeting handled
- 75 meetings a month, 5 seats, 90-min cap
- Ask anything across your team's meetings
- Custom recap style per meeting type
Scale
$599 / month
200 meetings/mo · 20 seats pooled
≈ $3.00 per meeting handled
- 200 meetings a month, 20 seats, 90-min cap
- SSO — Okta, Entra, WorkOS
- Custom retention + audit-log export
Enterprise — above 200 meetings/month
For volumes past the Scale pool, multi-domain federation, SAML, regional data residency, custom retention, bring-your-own LLM keys, and a dedicated customer-success manager. Sold inbound.
Above 200 meetings a month? Talk to us for a custom tier.
Setup
Three steps, about ten minutes — once.
-
01
Verify your domain. One DNS record — recaps send from your own address.
-
02
Paste 5 past recaps. Drafts match your structure and tone.
-
03
Drop your transcript. First recap lands ~5 min after upload. Live bot-join is temporarily paused — returning soon.
Under the hood
Every model and service we use, named.
- Drafts the recap
- Claude Sonnet 4.6 — Haiku 4.5 on lighter tiers
- Checks the recap
- GPT-5 — a different vendor on purpose (GPT-5-mini lighter; Gemini on some languages)
- Joins the call
- Live bot-join is temporarily paused — drop a Zoom / Teams / Meet transcript or recording; bot-join returning soon
- Sends the recap
- Postmark — email from your verified domain
- Matches your voice
- OpenAI text-embedding-3-small — style only, never used to write the recap
- Privacy
- Private to your workspace, purged after 90 days, every step in an audit log
Give your meetings a chief of staff.
About ten minutes to set up. Free for your first 3 meetings a month — no card.