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Example: Distribution / wholesale · Tallgrass Distribution Co.

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← All reports Monthly management report April 2026 · Generated May 21, 2026 Ready for review Calculated outlook · Example Review flagged claim Approve report

How this was checked · 3 figures

Every money and percent figure in the AI-written notes is machine-checked against the stored plan/actual values before it ships. Below is exactly what was checked for this period.

2 confirmed against stored plan/actual values · 1 without a stored anchor

Inventory days on hand rose to 62 in April from 58 — the Q2 pre-buy on the Westbrook SKU line landed three weeks early and $214K of stock is sitting longer than planned. Turns slipped from 6.3x to 5.9x annualized; ~$120K of cash is tied up vs the March working-capital plan.

Evidence · Apr 2026

no stored number anchors for this note — source-citation checks only

Assembled from: General ledger · Inventory Westbrook · Apr 2026 · QuickBooks · Item Receipt Westbrook Q2

DSO stretched to 47 days from 44 — two national accounts (Tarrant Foods, Lindgren Supply) moved to net-60 terms this quarter and $61K is now past 90 days. The worker flagged it as a terms-mix shift; the supervisor read it as collections slippage, so it routed to your inbox for the call.

Days sales outstanding · Apr 2026 · ⚠ 2nd AI disagrees — check

no stored number anchors for this note — source-citation checks only

Assembled from: General ledger · AR Aging · Apr 2026 · QuickBooks · Tarrant · Apr · QuickBooks · Lindgren · Apr

Gross margin held at 24.0% vs the 23.2% Q1 plan — the renegotiated Crompton freight contract cut landed-cost per pallet ~3%, which flows straight through on the thin distribution margin.

Gross margin · Apr 2026

Checked against stored values: plan 23.2 · actual 24 · Δ 0.8 (percent)

«24.0%» — confirmed (Gross margin · actual = 24)

«23.2%» — confirmed (Gross margin · plan = 23.2)

«3%» — no stored anchor — listed as abstained

Assembled from: General ledger · Freight Crompton · Apr 2026 · QuickBooks · Crompton · Apr 2026

Monthly management report

Tallgrass Distribution Co.

April 2026 · Month and year-to-date results

21 May 2026 Ready for review

Revenue$1,420,000

Gross profit$340,800

Operating result$68,000

Ending cash$742,000

YTD revenue$5,478,318

YTD direct costs$4,163,522

YTD OpEx$1,077,934

YTD result$236,862

Revenue: closed-month trend

Mar 25 — Apr 26

Cash position

Mar 25 — Apr 26

What determined the result

DSO stretched to 47 days from 44 — two national accounts (Tarrant Foods, Lindgren Supply) moved to net-60 terms this quarter and $61K is now past 90 days. The worker flagged it as a terms-mix shift; the supervisor read it as collections slippage, so it routed to your inbox for the call.
Gross margin held at 24.0% vs the 23.2% Q1 plan — the renegotiated Crompton freight contract cut landed-cost per pallet ~3%, which flows straight through on the thin distribution margin.

Monthly economics

Revenue and expense composition

Revenue$1,420,000

→

Direct costs−$1,079,200

→

Gross profit$340,800

→

OpEx−$272,800

→

Operating result$68,000

Revenue

$1,420,000

Core activity $1,065,000 75.0%

Other activity $355,000 25.0%

Direct costs

$1,079,200

Delivery and contractors $485,640 45.0%

Delivery payroll $323,760 30.0%

Materials, infrastructure and logistics $269,800 25.0%

Operating expenses

$272,800

Administrative payroll $122,760 45.0%

Sales and marketing $49,104 18.0%

Facilities and infrastructure $40,920 15.0%

IT and professional services $32,736 12.0%

Other operating expenses $27,280 10.0%

Other income$0

Other expenses$0

If the source has no item dimension, the line stays grouped by ledger account; product nomenclature is not required.

Cash and working capital

Liquidity after performance

Cash$742,000

Receivables$1,075,000

Payables$727,000

Days sales outstanding47 days

Days payable outstanding38 days

Working-capital timing gap9 days

13-week cash outlook

$742,000 → $111,237

Low point: $52,014 · week 5

Week	Receipts	Payments	Ending cash
1	$327,945	$465,942	$604,003
2	$327,945	$465,942	$466,006
3	$327,945	$465,942	$328,009
4	$327,945	$465,942	$190,011
5	$327,945	$465,942	$52,014
6	$327,945	$320,542	$59,417

Next-month performance risks

1Inventory days on hand rose to 62 in April from 58 — the Q2 pre-buy on the Westbrook SKU line landed three weeks early and $214K of stock is sitting longer than planned. Turns slipped from 6.3x to 5.9x annualized; ~$120K of cash is tied up vs the March working-capital plan.

2DSO stretched to 47 days from 44 — two national accounts (Tarrant Foods, Lindgren Supply) moved to net-60 terms this quarter and $61K is now past 90 days. The worker flagged it as a terms-mix shift; the supervisor read it as collections slippage, so it routed to your inbox for the call.

Decisions & follow-ups

Inventory days on hand rose to 62 in April from 58 — the Q2 pre-buy on the Westbrook SKU line landed three weeks early and $214K of stock is sitting longer than planned

You · 05 Jun 2026

tighten the two national accounts back to net-45 and add a 2%/10 early-pay discount to pull receivables in.

Marcus Toole (AR) · 15 Jun 2026

Monthly management report

Tallgrass Distribution Co.

April 2026 · Distribution / wholesale · Audience: Management

Prepared by Financial Analyst · Second-model check: 1 claim flagged for your review

01 · Executive summary

Three conclusions, and the decisions they imply

Inventory days on hand rose to 62 in April from 58 — the Q2 pre-buy on the Westbrook SKU line landed three weeks early and $214K of stock is sitting longer than planned. Turns slipped from 6.3x to 5.9x annualized; ~$120K of cash is tied up vs the March working-capital plan.
DSO stretched to 47 days from 44 — two national accounts (Tarrant Foods, Lindgren Supply) moved to net-60 terms this quarter and $61K is now past 90 days. The worker flagged it as a terms-mix shift; the supervisor read it as collections slippage, so it routed to your inbox for the call.
Gross margin held at 24.0% vs the 23.2% Q1 plan — the renegotiated Crompton freight contract cut landed-cost per pallet ~3%, which flows straight through on the thin distribution margin.

Scorecard

Cash status

Cash-positive

Revenue

$1,420,000

+$38,000 · +2.7% vs plan

Monthly outflow

$1,352,000

+$41,000 · +3.1% vs plan

Gross margin

24.0%

DSO / DPO (days)

47 / 38

P&L summary — vs prior month, last year and plan

Month over month — vs prior period — Apr 26 vs Mar 26

Line	Apr 26	Mar 26	Δ	Δ%
Revenue	$1,420,000	$1,385,842	+$34,158	+2.5%
Cost of revenue	$1,079,200	$1,053,240	+$25,960	+2.5%
Gross profit	$340,800	$332,602	+$8,198	+2.5%
Operating expense	$272,800	$270,577	+$2,223	+0.8%
Operating profit/(loss)	$68,000	$62,025	+$5,975	+9.6%
Ending cash	$742,000	$674,000	+$68,000	+10.1%

Year over year — same month last year — Apr 26 vs Apr 25

Line	Apr 26	Apr 25	Δ	Δ%
Revenue	$1,420,000	$1,060,212	+$359,788	+33.9%
Cost of revenue	$1,079,200	$805,761	+$273,439	+33.9%
Gross profit	$340,800	$254,451	+$86,349	+33.9%
Operating expense	$272,800	$247,287	+$25,513	+10.3%
Operating profit/(loss)	$68,000	$7,164	+$60,836	+849.2%
Ending cash	$742,000	$556,740	+$185,260	+33.3%

Next month forecast $1,455,000

Trends

Monthly revenue — last 14 closed months

Mar 25 — Apr 26 · $879,502 … $1,420,000

Ending cash at each month close

Mar 25 — Apr 26 · $471,402 … $742,000

03 · Cash & working capital

Cash & working capital

Opening cash $674,000 net for the month +$68,000 closing cash $742,000

$742,000 today → $111,237 in week 13 · lowest point $52,014 (week 5) · 13 weeks above zero

View weekly schedule

Week	Opening	Receipts	Disbursements	Ending
1	$742,000	$327,945	$465,942	$604,003
2	$604,003	$327,945	$465,942	$466,006
3	$466,006	$327,945	$465,942	$328,009
4	$328,009	$327,945	$465,942	$190,011
5	$190,011	$327,945	$465,942	$52,014
6	$52,014	$327,945	$320,542	$59,417
7	$59,417	$327,945	$320,542	$66,820
8	$66,820	$327,945	$320,542	$74,223
9	$74,223	$327,945	$320,542	$81,626
10	$81,626	$327,945	$320,542	$89,028
11	$89,028	$327,945	$320,542	$96,431
12	$96,431	$327,945	$320,542	$103,834
13	$103,834	$327,945	$320,542	$111,237

What changed and why

✓ second model confirmed · General ledger · Inventory Westbrook · Apr 2026 · QuickBooks · Item Receipt Westbrook Q2

second model disagrees — review · General ledger · AR Aging · Apr 2026 · QuickBooks · Tarrant · Apr · QuickBooks · Lindgren · Apr

Gross margin held at 24.0% vs the 23.2% Q1 plan — the renegotiated Crompton freight contract cut landed-cost per pallet ~3%, which flows straight through on the thin distribution margin.

✓ second model confirmed · General ledger · Freight Crompton · Apr 2026 · QuickBooks · Crompton · Apr 2026

04 · Decisions & follow-ups

Decisions & follow-ups

Inventory days on hand rose to 62 in April from 58 — the Q2 pre-buy on the Westbrook SKU line landed three weeks early and $214K of stock is sitting longer than planned

Open · outcome pending · You · Review by Jun 05, 2026

tighten the two national accounts back to net-45 and add a 2%/10 early-pay discount to pull receivables in.

Reviewed · Marcus Toole (AR) · Review by Jun 15, 2026

Forecast reliability

Forecast reliability Inferred

Your revenue forecasts have run 9% optimistic over the last 6 months.

How we measure it: every past monthly forecast is scored against the month that actually closed — out-of-sample, never fit to the answer.

Sources & evidence

General ledger · Inventory Westbrook · Apr 2026
QuickBooks · Item Receipt Westbrook Q2
General ledger · AR Aging · Apr 2026
QuickBooks · Tarrant · Apr
QuickBooks · Lindgren · Apr
General ledger · Freight Crompton · Apr 2026
QuickBooks · Crompton · Apr 2026

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