Monthly management report
Crosshaul Freight Lines
Fuel ran 23.5% of revenue in April vs the 22.0% plan — the Midwest lane diesel spike plus a heavier deadhead share on the Reedsburg backhauls added ~$18K of cost. On the thin freight margin that is the difference between a 6% and a 7.5% month.
01 · Executive summary
Three conclusions, and the decisions they imply
- Fuel ran 23.5% of revenue in April vs the 22.0% plan — the Midwest lane diesel spike plus a heavier deadhead share on the Reedsburg backhauls added ~$18K of cost. On the thin freight margin that is the difference between a 6% and a 7.5% month.
- Fleet utilization slipped to 84% from 88% — two tractors went down for unplanned transmission work and a driver vacancy parked a third for nine days. The worker scored it a one-month dip; the supervisor saw the driver-turnover trend behind it, so it routed to your inbox for the call.
- DSO improved to 49 days from 52 — the move to factoring the two slowest broker accounts and EDI invoicing on the Sundgren contract pulled ~$60K of receivables forward this quarter.
Scorecard
Scorecard
Cash status
Cash-positive
Revenue
$1,190,000
+$24,000 · +2.1% vs plan
Monthly outflow
$1,118,000
+$21,000 · +1.9% vs plan
Gross margin
21.0%
DSO / DPO (days)
49 / 22
P&L summary — vs prior month, last year and plan
P&L summary — vs prior month, last year and plan
Month over month — vs prior period — Apr 26 vs Mar 26
| Line | Apr 26 | Mar 26 | Δ | Δ% |
|---|---|---|---|---|
| Revenue | $1,190,000 | $1,166,474 | +$23,526 | +2.0% |
| Cost of revenue | $940,100 | $921,515 | +$18,585 | +2.0% |
| Gross profit | $249,900 | $244,960 | +$4,940 | +2.0% |
| Operating expense | $177,900 | $176,712 | +$1,188 | +0.7% |
| Operating profit/(loss) | $72,000 | $68,248 | +$3,752 | +5.5% |
| Ending cash | $486,000 | $414,000 | +$72,000 | +17.4% |
Year over year — same month last year — Apr 26 vs Apr 25
| Line | Apr 26 | Apr 25 | Δ | Δ% |
|---|---|---|---|---|
| Revenue | $1,190,000 | $936,454 | +$253,546 | +27.1% |
| Cost of revenue | $940,100 | $739,798 | +$200,302 | +27.1% |
| Gross profit | $249,900 | $196,655 | +$53,245 | +27.1% |
| Operating expense | $177,900 | $164,156 | +$13,744 | +8.4% |
| Operating profit/(loss) | $72,000 | $32,499 | +$39,501 | +121.5% |
| Ending cash | $486,000 | $245,045 | +$240,955 | +98.3% |
Next month forecast $1,214,000
Trends
Monthly revenue — last 14 closed months
Mar 25 — Apr 26 · $780,249 … $1,190,000
Ending cash at each month close
Mar 25 — Apr 26 · $200,001 … $486,000
03 · Cash & working capital
Cash & working capital
Opening cash $414,000 net for the month +$72,000 closing cash $486,000
$486,000 today → $260,166 in week 13 · lowest point $93,885 (week 3) · no cash-floor breach
View weekly schedule
| Week | Opening | Receipts | Disbursements | Ending |
|---|---|---|---|---|
| 1 | $486,000 | $274,827 | $405,532 | $355,295 |
| 2 | $355,295 | $274,827 | $405,532 | $224,590 |
| 3 | $224,590 | $274,827 | $405,532 | $93,885 |
| 4 | $93,885 | $274,827 | $258,199 | $110,513 |
| 5 | $110,513 | $274,827 | $258,199 | $127,141 |
| 6 | $127,141 | $274,827 | $258,199 | $143,769 |
| 7 | $143,769 | $274,827 | $258,199 | $160,397 |
| 8 | $160,397 | $274,827 | $258,199 | $177,025 |
| 9 | $177,025 | $274,827 | $258,199 | $193,654 |
| 10 | $193,654 | $274,827 | $258,199 | $210,282 |
| 11 | $210,282 | $274,827 | $258,199 | $226,910 |
| 12 | $226,910 | $274,827 | $258,199 | $243,538 |
| 13 | $243,538 | $274,827 | $258,199 | $260,166 |
What changed and why
What changed and why
Fuel ran 23.5% of revenue in April vs the 22.0% plan — the Midwest lane diesel spike plus a heavier deadhead share on the Reedsburg backhauls added ~$18K of cost. On the thin freight margin that is the difference between a 6% and a 7.5% month.
✓ second model confirmed · General ledger · Fuel · Apr 2026 · QuickBooks · Fuel Card · April
Fleet utilization slipped to 84% from 88% — two tractors went down for unplanned transmission work and a driver vacancy parked a third for nine days. The worker scored it a one-month dip; the supervisor saw the driver-turnover trend behind it, so it routed to your inbox for the call.
second model disagrees — review · General ledger · Maintenance · Apr 2026 · QuickBooks · Dispatch Log · April
DSO improved to 49 days from 52 — the move to factoring the two slowest broker accounts and EDI invoicing on the Sundgren contract pulled ~$60K of receivables forward this quarter.
✓ second model confirmed · General ledger · AR Aging · Apr 2026 · QuickBooks · Factoring Sundgren · April
04 · Decisions & follow-ups
Decisions & follow-ups
Fuel ran 23.5% of revenue in April vs the 22.0% plan — the Midwest lane diesel spike plus a heavier deadhead share on the Reedsburg backhauls added ~$18K of cost
Open · outcome pending · You · Review by 05 Jun 2026
route the long-haul lanes through the contracted fuel network and add idle-time limits to bring the fuel ratio back to plan.
Reviewed · Owen Crosshaul (Fleet) · Review by 14 Jun 2026
Forecast reliability
Forecast reliability Inferred
Your revenue forecasts have run 6% optimistic over the last 6 months.
How we measure it: every past monthly forecast is scored against the month that actually closed — out-of-sample, never fit to the answer.
Sources & evidence
- General ledger · Fuel · Apr 2026
- QuickBooks · Fuel Card · April
- General ledger · Maintenance · Apr 2026
- QuickBooks · Dispatch Log · April
- General ledger · AR Aging · Apr 2026
- QuickBooks · Factoring Sundgren · April