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Monthly management report · Sample

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Northcraft Studio

April 2026Month and year-to-date resultsPrepared May 21, 2026

The analyst's lead note

Billable utilization slipped to 68% from 72% — the Calderon project wrapped before the next retainer staffed and two designers sat on bench for ~90 hours. At the effective rate that is ~$15K of unbilled capacity for the month.

April 2026: client revenue $560 K, gross profit $313.6 K, operating result $62 K.

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Revenue

$560 K

2.5%vs Mar 26 34.5%vs Apr 25

Gross profit

$313.6 K

2.5%vs Mar 26 34.5%vs Apr 25

Operating expense

$251.6 K

0.8%vs Mar 26 10.5%vs Apr 25

Operating result

$62 K

9.9%vs Mar 26 1,042.3%vs Apr 25

Ending cash

$286 K

27.7%vs Mar 26 $238.3 K13-week low
4 figures confirmed 2 notes sent to you How this was checked
Revenue by closed month Mar 2025 – Apr 2026
$560 K
Cash: closed months and the next 13 weeks Closed months 13-week forecast Low point, week 4 · $238.3 K

Profit and loss

April 2026 against the prior month

Line Apr 26 Mar 26 Change
Revenue $560,000 $546,341 2.5%
Cost of revenue $246,400 $240,390 2.5%
Gross profit $313,600 $305,951 2.5%
Operating expense $251,600 $249,521 0.8%
Operating profit/(loss) $62,000 $56,431 9.9%

From Mar 26 to this month's operating result Mar 26 $56,431 Actual $62,000

Revenue +$13,659
Cost of revenue −$6,010
Operating expense −$2,079
YTD revenue$2,159,373
YTD direct costs$950,124
YTD OpEx$993,993
YTD result$215,256

How this was checked

Every money and percent figure in the AI-written notes is checked against the stored plan and actual values. A figure without a stored source, and a note the second AI disagreed with, comes to you instead of shipping.

5figures checked
4figures confirmed
2notes sent to you
  • Billable utilization (billable hours ÷ available hours) Sent to you

    Billable utilization slipped to 68% from 72% — the Calderon project wrapped before the next retainer staffed and two designers sat on bench for ~90 hours. At the effective rate that is ~$15K of unbilled capacity for the month.

    68% confirmed 72% confirmed $15K no stored source

  • Retainer revenue share (recurring-retainer ÷ total revenue) Sent to you

    Retainer share rose to 54% of revenue from 49% — two project clients converted to monthly retainers, smoothing the lumpy project cycle. The worker booked the full annualized lift; the supervisor wanted to discount early-stage retainer churn risk, so the call routed to your inbox.

    54% confirmed 49% confirmed The second AI disagreed — routed to you for the call

  • Days sales outstanding Matched

    DSO stretched to 52 days from 49 — a project client disputed a change-order line and held the final invoice, leaving $22K past 90 days. The retainer base still collects on time; the lumpiness is concentrated in the project book.

    No stored figures to match — source citations checked

Inside this sample

Same company, same month — open any of them.

Management report

The full document: results, plan, trends, cash and decisions. Print it to PDF.

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Variance read

Month over month, year over year and against plan, line by line.

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13-week cash

Receipts, payments and ending cash for each of the next 13 weeks.

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Monthly investor update

A one-page update for investors from the same close.

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Excel workbook

The workbook itself: model, statements and forecast tabs.

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Plan

The monthly outlook through year-end, built on this company's own history.

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