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Monthly management report · Sample

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Crosshaul Freight Lines

April 2026Month and year-to-date resultsPrepared May 21, 2026

The analyst's lead note

Fuel ran 23.5% of revenue in April vs the 22.0% plan — the Midwest lane diesel spike plus a heavier deadhead share on the Reedsburg backhauls added ~$18K of cost. On the thin freight margin that is the difference between a 6% and a 7.5% month.

April 2026: freight revenue $1.2 M, gross profit $249.9 K, operating result $72 K.

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Revenue

$1.2 M

2.0%vs Mar 26 27.1%vs Apr 25

Gross profit

$249.9 K

2.0%vs Mar 26 27.1%vs Apr 25

Operating expense

$177.9 K

0.7%vs Mar 26 8.4%vs Apr 25

Operating result

$72 K

5.5%vs Mar 26 121.5%vs Apr 25

Ending cash

$486 K

17.4%vs Mar 26 $93.9 K13-week low
4 figures confirmed 2 notes sent to you How this was checked
Revenue by closed month Mar 2025 – Apr 2026
$1.2 M
Cash: closed months and the next 13 weeks Closed months 13-week forecast Low point, week 3 · $93.9 K

Profit and loss

April 2026 against the prior month

Line Apr 26 Mar 26 Change
Revenue $1,190,000 $1,166,474 2.0%
Cost of revenue $940,100 $921,515 2.0%
Gross profit $249,900 $244,960 2.0%
Operating expense $177,900 $176,712 0.7%
Operating profit/(loss) $72,000 $68,248 5.5%

From Mar 26 to this month's operating result Mar 26 $68,248 Actual $72,000

Revenue +$23,526
Cost of revenue −$18,585
Operating expense −$1,188
YTD revenue$4,620,698
YTD direct costs$3,650,351
YTD OpEx$704,504
YTD result$265,843

How this was checked

Every money and percent figure in the AI-written notes is checked against the stored plan and actual values. A figure without a stored source, and a note the second AI disagreed with, comes to you instead of shipping.

7figures checked
4figures confirmed
2notes sent to you
  • Fuel cost ratio (fuel spend ÷ revenue) Sent to you

    Fuel ran 23.5% of revenue in April vs the 22.0% plan — the Midwest lane diesel spike plus a heavier deadhead share on the Reedsburg backhauls added ~$18K of cost. On the thin freight margin that is the difference between a 6% and a 7.5% month.

    23.5% confirmed 22.0% confirmed $18K no stored source 6% no stored source 7.5% no stored source

  • Evidence Sent to you

    Fleet utilization slipped to 84% from 88% — two tractors went down for unplanned transmission work and a driver vacancy parked a third for nine days. The worker scored it a one-month dip; the supervisor saw the driver-turnover trend behind it, so it routed to your inbox for the call.

    84% confirmed 88% confirmed The second AI disagreed — routed to you for the call

  • Days sales outstanding Matched

    DSO improved to 49 days from 52 — the move to factoring the two slowest broker accounts and EDI invoicing on the Sundgren contract pulled ~$60K of receivables forward this quarter.

    No stored figures to match — source citations checked

Inside this sample

Same company, same month — open any of them.

Management report

The full document: results, plan, trends, cash and decisions. Print it to PDF.

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Variance read

Month over month, year over year and against plan, line by line.

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13-week cash

Receipts, payments and ending cash for each of the next 13 weeks.

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Monthly investor update

A one-page update for investors from the same close.

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Excel workbook

The workbook itself: model, statements and forecast tabs.

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Plan

The monthly outlook through year-end, built on this company's own history.

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